Cognito Forms

About Cognito Forms

## Intro Cognito Forms is an online form builder for forms that do more than collect answers. It handles calculations, payments, electronic signatures, approval workflows and document generation, which makes it a fit for intake forms, orders, applications and registrations that need some logic behind them. Its own site targets nonprofits, small businesses, healthcare, education and government, plus industries like accounting, law and real estate. For builders, it can stand in for a small custom app when the job is mostly collecting data and routing it. ## Key features - **Calculations and payments.** Forms can calculate totals automatically and take payments through Stripe, Square, PayPal and Venmo, or through Cognito Pay. Payments are available on every plan, including the free one. - **Workflow and approvals.** Route submissions to the right people, assign tasks and collect sign-offs, available from the Team plan up. - **Signatures and documents.** Electronic signatures and save-and-resume start on Pro, and forms can generate documents from submitted data. - **Integrations and compliance.** Connects with Zapier, Make and Power Automate. Higher plans add single sign-on and HIPAA compliance. A client portal and data tools for organizing and reporting on entries round it out. ## Best for Cognito Forms suits small businesses, nonprofits, agencies and service providers who need order forms, client intake or approval flows without building an app. Agencies can use it to deliver structured forms to clients quickly. Regulated teams, such as clinics, can use the HIPAA-compliant tier. If you just need a pretty survey, Tally or Typeform are simpler. ## Pricing summary The free Individual plan includes 100 entries a month with Cognito Forms branding. Pro is $19 a month billed annually, or $24 monthly, with 2,000 entries and no branding. Team and Enterprise plans add workflow, more users and compliance features. ## Quick verdict Cognito Forms is a strong pick when your form needs real logic: calculations, payments and approvals. Its forms favor function over flashy design, and the most useful workflow features sit on the Team plan and above. Start on the free plan, which already supports payments, and upgrade when entries or workflow needs grow. Watch the entry limits as you plan: 100 a month on the free plan runs out fast for a busy order form. Also check the plan details at checkout, since the pricing page currently shows two different versions of the Team and Enterprise tiers, with different prices and limits. For most small teams, Pro is the sweet spot.

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